1. Scope and approved uses
[Organization] permits approved users to analyze meeting transcripts for documented purposes including decision records, action tracking and unresolved-topic follow-up. Use for employee monitoring, emotion recognition, covert recording or unrelated profiling is prohibited.
2. Operating rules
- Inform participants before transcription or analysis.
- Use only approved platforms and workspaces.
- Do not process meetings containing unnecessary sensitive data.
- Review AI-proposed items before publication.
- Grant access according to role and business need.
- Apply the approved retention and deletion schedule.
3. Ownership and escalation
The meeting organizer is responsible for confirming that transcription is appropriate and participants are informed. Workspace administrators manage access. The privacy or legal contact reviews exceptional uses, rights requests and high-risk processing. Suspected incidents must be reported to [security contact] without delay.
Official sources
Use the authoritative texts below when making legal or compliance decisions.
This resource provides general product and operational information. It is not legal advice. Your organization remains responsible for assessing its specific use, lawful basis and obligations.